Best billing software for kirana stores in India (2026)
Last updated · by Ashok Sachdev
Disclosure: RichPOS is our product, and we list it first. Every competitor fact below comes from that company's own website (checked October 2026, linked), and we say where each one is stronger than RichPOS.
Short answer: The best kirana billing software bills packed and loose items fast, tracks udhaar, warns about expiry and keeps stock right. RichPOS covers barcode billing, udhaar with WhatsApp reminders, batch and expiry, and a WhatsApp order catalog for ₹2,000 a year. Pick Vyapar or BUSY if you need a weighing scale or offline billing.
The options side by side
| Software | Best for | Listed price | Runs on | Stronger at |
|---|---|---|---|---|
| RichPOS | Kirana counters with barcode and udhaar | ₹199/month or ₹2,000/year | Browser; Android app | Offers, udhaar reminders, WhatsApp orders |
| Vyapar | Small stores starting free | Free plan; Silver ₹3,959/year | Android, iOS, Windows | Offline, weighing scale |
| myBillBook | Billing from phone and desktop | Plus ₹3,490/year; Pro Max from ₹570/month | Android, iOS, web, desktop | Apps on every device, e-invoicing |
| BUSY | Multi-counter stores wanting accounting | From ₹5,000 per 360 days | See their site | Loose items by weight, accounting |
| Marg ERP | Grocery plus distribution | Nano ₹5,550 + GST | Installed software | Support network, e-invoice |
| GoFrugal | Supermarkets, under 5 counters | From ₹8,999/year | Cloud or on-premise | Retail ERP depth |
| Khatabook | Udhaar ledger only | Free apps | Android, iOS, desktop | Simple credit tracking |
Competitor facts as listed on vyaparapp.in/pricing, mybillbook.in/pricing-plans, busy.in/pricing, margcompusoft.com/pricing, gofrugal.com/pricing and khatabook.com, October 2026. Prices exclude GST unless the vendor says otherwise. “Not stated” means we could not find it on their public pages, not that it is missing; ask the vendor. RichPOS prices from our pricing page.
What to look for
Speed at the counter
One scan or a couple of keystrokes per item, even with a queue.
Loose and packed items
Packed goods by barcode, loose goods by kg or litre, on the same bill. Check if you need a weighing scale connected.
Udhaar that gets collected
Customer-wise dues and reminders on WhatsApp, not just a ledger.
Expiry and stock
Batch and expiry dates so older stock sells first, plus low-stock and reorder reports.
Home delivery orders
A way for regular customers to send orders on WhatsApp.
Internet at your shop
If the connection drops often, offline billing matters more than any other feature.
7 options, with pros and cons
RichPOSOur product
Best for: Kirana and grocery counters that scan packed goods, give udhaar and take WhatsApp orders.
Price: ₹199/month or ₹2,000/year, all features. 30-day free trial, no card.
Pros
- Barcode billing; unit conversion from box to piece
- Batch and expiry tracking, oldest expiry first (FEFO)
- Udhaar with WhatsApp payment reminders
- Online catalog with WhatsApp ordering; automatic offers and loyalty
Cons
- No weighing-scale integration: loose items are billed by typing the quantity
- No offline billing: needs internet
- No e-way bills or e-invoices
Vyapar
Best for: Small kirana stores that want to start free and keep billing when the internet drops.
Price: Free plan; Silver ₹3,959/year, Gold ₹4,319/year (Desktop + Mobile), as listed.
Pros
- Offline billing that syncs later
- Weighing-machine integration by USB or Bluetooth
- Multi-counter billing, loyalty points, online store
- E-invoices and e-way bills
Cons
- E-way bills capped at 10 a month on Silver
- We could not find automatic buy-X-get-Y offers on its public pages
Source: vyaparapp.in POS billing software, vyaparapp.in/pricing, October 2026
myBillBook
Best for: Owners who bill and check stock from phone, web and desktop.
Price: Plus ₹3,490/year, Pro ₹3,990/year, Pro Max from ₹570/month billed yearly, as listed.
Pros
- Batch tracking, expiry management, low-stock alerts
- WhatsApp and SMS reminders with UPI links
- Online catalogue and loyalty points
- Says 1 crore+ businesses use it
Cons
- Plus and Pro include 1 user + 1 CA
- POS billing and loyalty are listed on Pro Max
Source: mybillbook.in/pricing-plans, mybillbook.in, October 2026
BUSY
Best for: Kirana stores with two or more counters, or a few outlets, that want accounting in the same system.
Price: START ₹5,000, SMART ₹8,000, POWER ₹12,000 per 360 days, as listed.
Pros
- Loose items by weight or quantity on the bill
- Multi-counter setup with cashier-wise tracking and day-end reports
- Customer khata and udhaar, staff permissions on discounts and returns
- Says 6,00,000+ businesses use it
Cons
- Accounting-first, so more to learn than a simple counter app (our view)
- Check which edition the listed price applies to
Source: busy.in kirana store software, busy.in/pricing, October 2026
Marg ERP
Best for: Grocery stores that also distribute FMCG, or want on-ground support.
Price: Nano ₹5,550, Basic ₹10,300, Silver ₹13,900, Gold ₹26,000 (+18% GST), as listed.
Pros
- Expiry and batch tracking so older stock sells first
- Loyalty points, home-delivery order tracking, multi-store
- E-invoice and e-way bill support
- 850+ sales and support centres
Cons
- Higher upfront cost than app-based tools
- Nano is limited to 2 users; extra users cost ₹3,000 each on Basic and Silver
Source: margcompusoft.com/pricing, margcompusoft.com retail software, October 2026
GoFrugal
Best for: Supermarkets and larger grocery stores that want a retail ERP.
Price: Starter ₹8,999/year, Standard ₹14,999/year, Professional ₹24,999/year (yearly subscription, incl. GST), as listed.
Pros
- Cloud and on-premise options
- CRM, loyalty and promotions modules
- 30-day free trial
Cons
- Costs more than simple billing apps
- Online training and implementation are extra on the yearly subscription
Source: gofrugal.com/pricing, October 2026
Khatabook
Best for: Shops that only want a digital udhaar register with reminders.
Price: Free apps, as listed.
Pros
- Simple digital bahi khata
- Payment reminders
- Desktop and mobile with sync; says 5 Cr+ businesses use its free apps
Cons
- A credit ledger, not a GST billing or POS system
- No barcode billing or stock control on the pages we checked
Source: khatabook.com, October 2026
Who should choose what
Barcode counter, udhaar, WhatsApp orders, offers
RichPOSWeighing scale or offline billing, start free
VyaparBill from phone, web and desktop
myBillBookSeveral counters and full accounting
BUSYGrocery plus FMCG distribution, local support
Marg ERPJust want a udhaar register
KhatabookAsk these before you buy
- Can a cashier bill a packed item with one scan?
- How are loose items (dal, rice, sugar) billed: by weighing scale or by typed quantity?
- Can I set box-to-piece units for items I buy in cartons?
- Does it track batch and expiry, and warn me before stock expires?
- Can I send udhaar reminders on WhatsApp?
- Can regular customers order on WhatsApp for home delivery?
- Will it keep billing if the internet goes down?
- Can my CA get GSTR-1 data or a Tally export?
- What is the yearly cost with all my counters and users?
About RichPOS: RichPOS needs an internet connection (no offline billing), does not generate e-invoices (IRN) or e-way bills, and does not connect to weighing scales.
Common questions
Which is the best billing software for a kirana store?
It depends on your counter. For barcode billing, udhaar with WhatsApp reminders, batch and expiry, and WhatsApp orders, RichPOS covers these for ₹2,000 a year. If you need a weighing scale connected or offline billing, Vyapar and BUSY list those.
Can RichPOS connect to a weighing scale?
No. In RichPOS you set loose items with a unit such as kg or litre and type the quantity on the bill. Vyapar and BUSY list weighing-scale or weight-entry support.
Is there a free billing app for kirana stores?
Vyapar advertises a lifetime free plan, and Khatabook's udhaar apps are free but do not make GST bills. RichPOS has a 30-day free trial, then ₹2,000 a year.
Does a kirana store need GST billing software?
If you are GST-registered, you need GST invoices and GSTR-1 data for filing. Billing software does both and keeps stock and udhaar in one place.
Can kirana billing software track expiry?
Yes, several can. RichPOS tracks batch and expiry and sells the oldest expiry first (FEFO). myBillBook and Marg also list batch and expiry tracking.
Why is RichPOS listed first?
Because it is our product. We say so at the top and link every competitor fact to that company's own site so you can check it.
Try RichPOS free for 30 days
No card needed. Import your item list and make your first GST bill today. Not sure it fits? Ask us on WhatsApp.