Billing Software for Stationery, Book and Gift Shops
Stationery aur gift shop: hazaron items, scan karke bill, school season ki quotation.
RichPOS handles thousands of small items with barcode billing, turns school and office quotations into bills, and keeps a credit ledger for regular buyers. Set the GST rate per item, send festival offers on WhatsApp, and pay ₹199 a month after a free 30-day trial.
₹199/month or ₹2,000/year after the trial · No card needed
Common problems at the counter
Thousands of small items
Pens, refills, notebooks, art supplies, gift wrap and toys: a stationery or gift shop carries thousands of low-price items. Remembering prices by heart does not scale.
School-season rush
In April and June the counter is full of parents with book lists. Slow billing loses sales and wrong totals cost you money.
Bulk orders from schools and offices
Schools and offices ask for a quotation first, then a GST bill, then pay later. Keeping this on paper loses track of who owes what.
GST rates that differ by item
The September 2025 GST reform cut rates on several school stationery items, but not every item moved to the same rate. One rate for the whole shop is wrong.
Built for the way you sell
Barcode billing for small items
Scan the barcode or type a few letters to find any item. Print your own barcode labels for items that come without one.
- Barcode and keyboard billing
- Print labels for loose items
- Split payments on one bill
Quotations that turn into bills
Send a school or office a quotation, then convert it to a GST invoice when they confirm. Unpaid amounts stay on the customer's ledger.
- Quotation to invoice in one step
- Customer ledger and dues
- Payment reminders on WhatsApp or SMS
Stock for thousands of items
Organise items by category and brand, get low-stock alerts before the school season and see which items do not move.
- Categories and brands
- Low-stock alerts
- Stock adjustment log
Supplier purchases and dues
Record purchases from each distributor, track what you owe and return damaged goods as purchase returns.
- Supplier ledger
- Purchase returns
- AI reads a photo of the supplier bill
Festival offers for the gift counter
Before Diwali, Raksha Bandhan or the new year, send offers to past customers on SMS, email or WhatsApp.
- Bulk promotional messages
- Bills on WhatsApp
- Payment reminders for credit customers
From opening to closing
Morning: stock up for the season
Enter distributor bills, print labels for unlabelled items and check low-stock alerts.
Afternoon: book-list rush
Scan items fast, take UPI or cash and send the bill on WhatsApp.
Evening: school order
Convert the school's confirmed quotation into a GST invoice and add the due amount to its ledger.
Closing: cash and dues
Match counter cash and send reminders for unpaid school and office bills.
What to look for before you choose
- Fast barcode and keyboard search across thousands of items.
- Barcode label printing for loose items.
- Quotations that convert to GST invoices.
- Customer ledger and payment reminders for bulk buyers.
- GST rate per item.
- Low-stock alerts before the school season.
RichPOS Monthly
or ₹2,000/year · all features included
- GST bills and HSN-wise reports
- Barcode, stock and purchases
- WhatsApp bills and reminders
- Multiple stores and staff
Trial: up to 200 items & customers, 500 invoices, 1 warehouse and 1 user.
Start free trialCommon questions
What is the best billing software for a stationery shop?
A stationery shop needs fast search across thousands of items, barcode billing, quotations for schools and offices, and the right GST rate per item. RichPOS does this in the browser for ₹199 a month or ₹2,000 a year, with a free 30-day trial.
What is the GST on stationery in 2026?
The GST reform from 22 September 2025 made 5% and 18% the main rates and cut rates on several school stationery items, but not every item has the same rate. Check each HSN with your CA and set the rate on the item; the free GST calculator on this site helps with quick figures.
Can I give a school a quotation and bill it later?
Yes. Create a quotation, then convert it into a GST invoice when the order is confirmed. Any unpaid amount stays on the customer's ledger and you can send reminders.
Does it work for a gift shop too?
Yes. Gift items work the same way: categories, barcode billing, low-stock alerts and festival offers to past customers.
Can I print barcodes for items that do not have one?
Yes. Design a label with the item name, price and barcode and print it in bulk on a label printer.
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Try RichPOS free for 30 days
No card needed. Set up your shop in minutes and make your first GST bill today.