On this page · 7 sections
- What a gift or toy shop needs from billing software
- Price comparison
- Which software fits which gift or toy shop?
- GST on common gift and toy items
- Setting up a gift or toy shop in RichPOS
- Frequently asked questions
- Bottom line
Updated 18 October 2026 · By Ashok Sachdev · Competitor prices and features as listed on vendor pages in September and October 2026, excluding GST; GST rates from Notification 9/2025 and 10/2025-CT(Rate)
Quick answer
The best billing software for a gift or toy shop in India prints barcode labels for the many items that arrive without one, bills fast during festival rush, runs offers such as buy 2 get 1 and bill % off, sells gift vouchers, handles exchanges without breaking stock and sets GST per item. RichPOS covers these from ₹99/month for the first 3 months, then ₹199/month or ₹2,000/year, with an online catalog that takes orders on WhatsApp; if you need offline billing, Vyapar lists it.
Gift and toy shops carry thousands of small, low-priced items from many suppliers, half of them without a usable barcode, and do a large share of the year's sales in a few festival weeks and the birthday season. The software that wins here is the one that makes labelling, billing and exchanges quick. This guide compares the options on those jobs.
What a gift or toy shop needs from billing software
| Need | Why it matters | RichPOS |
|---|
| Barcode labels for unbranded items | Showpieces, soft toys and imports often have no barcode | Yes, design and bulk-print labels from the app |
| Fast barcode billing | Queues at Diwali, Rakhi and Christmas | Yes, barcode or keyboard search |
| Variants by colour or size | Same toy in three colours | Yes, variants with separate stock |
| Automatic offers | Buy 2 get 1, 10% off above ₹1,000 | Yes, bill % off and buy X get Y |
| Gift vouchers | Customers buy a voucher as the gift | Yes, gift vouchers and credit notes |
| Exchanges and returns | Duplicate birthday gifts come back | Yes, returns correct stock and accounts |
| Loyalty for repeat buyers | Parents return every birthday season | Yes, loyalty points |
| Online orders | Customers ask "send me photos" on WhatsApp | Yes, online catalog with WhatsApp ordering (not a full online store with checkout) |
| Offline billing | Billing during internet outages | No, needs internet |
Price comparison
| Software | Listed price (excl. GST) | Free option | As listed |
|---|
| RichPOS | ₹99/month for 3 months, then ₹199/month; or ₹2,000/year | 30-day free trial, no card | October 2026 |
| Vyapar | Silver ₹3,959/year, Gold ₹4,319/year (Desktop + Mobile) | Free plan | October 2026 |
| myBillBook | Plus ₹3,490/year, Pro ₹3,990/year, Pro Max from ₹570/month billed yearly | Free trial on the mobile app | October 2026 |
| Marg ERP | Nano ₹5,550, Basic ₹10,300; ₹3,000 per extra user or company | Demo on request | September 2026 |
| Zoho Inventory | Standard ₹999/month billed yearly | Free plan: 50 orders/month, 1 user | September 2026 |
Check each vendor's site before buying; prices and plans change.
Which software fits which gift or toy shop?
RichPOS: counter gift and toy shops with festival peaks
Import your item list from Excel, print labels on A4 sheets or a thermal roll and bill by scanning. Set up festival offers in advance so they apply on their own at the counter, sell gift vouchers, and let duplicate gifts come back as an exchange or a credit note that the customer spends later. The online catalog at your shop's link lets customers pick items and send the order on WhatsApp. Low-stock alerts flag fast sellers before the rush. See festival sale promotions and how to reduce dead stock.
Vyapar: when you need offline billing, e-way bills or a free start
Vyapar lists offline billing, e-invoices and e-way bills (10 e-way bills a month on Silver, unlimited on Gold) and a free plan. It is the safer pick if your internet is unreliable. See RichPOS vs Vyapar.
Zoho Inventory: shops that also sell on marketplaces
Zoho Inventory suits shops managing orders across several online channels; its free plan allows 50 orders a month and 1 user. See Zoho Inventory alternatives.
GST on common gift and toy items
| Item | GST | Note |
|---|
| Board games, chess, carrom, ludo, playing cards (HSN 9504) | 5% (was 12%) | Notification 9/2025, Sch. I, S. No. 498 |
| Sports goods such as bats, balls, rackets (9506) | 5% (was 12%) | Sch. I, S. No. 499 |
| Toys like tricycles, scooters, pedal cars (9503) | 5% | Electronic toys are 18%; whether a doll or puzzle is "like" these is a classification call for your CA |
| Kites (4823) | 5% | Sch. I, S. No. 323 |
| Candles (3406) | 5% (was 12%) | Sch. I, S. No. 253 |
| Metal idols, not gold or silver | 5% (was 12%) | Clay idols are 0% |
| Decorative and string lights (9405) | 18% | Sch. II |
| Wrist watches (9102) | 18% | Sch. II |
| Mixed gift hamper | Depends | Can be a mixed supply taxed at the highest rate in the box (CGST Act s.8), or each item billed separately |
Look up any item in the HSN and GST rate finder or the sports goods and games page, and set the HSN and rate on each item once.
Setting up a gift or toy shop in RichPOS
- Start the free trial and import items with category, MRP, HSN and GST rate.
- Print barcode labels for items without one (or use the free barcode label generator).
- Add colour or size variants where one design comes in several.
- Create festival offers and gift vouchers before the season, and print shelf tags with MRP and offer price from the free price tag maker.
- Share your online catalog link on WhatsApp and Instagram.
- After the season, check slow movers and plan clearance.
Bottom line
A gift or toy shop lives on fast labelling, quick festival billing and painless exchanges. Import your items into the RichPOS free trial, print one sheet of labels and run one weekend on it before the next festival. Compare all options on the comparison page.
FAQ
Frequently asked questions
Which is the best billing software for a gift shop in India?
Choose software that prints barcode labels for unbranded items, bills fast by barcode, runs automatic festival offers, sells gift vouchers and handles exchanges. RichPOS does this from ₹99/month for the first 3 months, then ₹199/month or ₹2,000/year. If you need offline billing, Vyapar lists it.
How do I put barcodes on gift items that do not have one?
Print your own labels. Use EAN-13 numbers starting with 20, which GS1 keeps for in-store use, or Code 128 item codes, print them on A4 label sheets or a thermal roll and stick them on. RichPOS prints labels from the app; the free barcode label generator works without sign-up.
What is the GST on toys in India?
Toys like tricycles, scooters and pedal cars are at 5% and electronic toys at 18% from 22 September 2025. Board games, chess, carrom and playing cards are at 5%. For dolls, puzzles and plastic toys, confirm the classification with your CA.
How do I handle duplicate gifts that customers return?
Bill the return as a sales return so stock goes back up, then either exchange it for another item or give a credit note the customer can spend later. RichPOS corrects stock and accounts on every return.
Can customers order from my gift shop on WhatsApp?
Yes, with an online catalog. RichPOS gives your shop a catalog page where customers choose items and send the order to your WhatsApp. It is not a full online store with checkout and payment.
ASWritten by Ashok SachdevFounder, RichPOS Software, Ahmedabad. We build RichPOS for Indian shops and write these guides from what shop owners ask us every day. Facts on tax rates and prices are dated; confirm GST matters with your CA. Questions? WhatsApp us.
Make GST bills in seconds with RichPOS
Billing, stock, WhatsApp bills and GST reports in one app. Free 30-day trial with no card, then ₹99/month for 3 months and ₹199/month after.
