Khatabook alternative for shops that need GST billing
Last updated · by Ashok Sachdev
Short answer: Khatabook is a digital bahi khata: it lists a ledger of credit and debit entries, payment reminders and business reports in free apps. RichPOS is an alternative when the udhaar book is not enough and you also need GST bills with HSN, barcode billing, stock, purchases and GSTR-1 reports for your CA, with the udhaar ledger and WhatsApp reminders kept inside the same bill. It starts at ₹1,999 a year after a free 30-day trial. Stay with Khatabook if you only want a free ledger on your phone.
RichPOS and Khatabook side by side
| Feature | RichPOS | Khatabook |
|---|---|---|
| Listed price | Dukaan ₹1,999/year, or ₹199/month after ₹99/month for the first 3 months (billing, stock and GST reports, 2 staff users, 1 location); Dukaan Plus ₹3,999/year adds offers, loyalty, vouchers and day close; Business ₹5,999/year has unlimited users; Business Pro ₹8,999/year | Its homepage says "5 Cr+ businesses using our free apps"; no price list on the page we checked |
| Free option | 30-day free trial, no card; then a paid plan | Free apps (as stated on its homepage) |
| Runs on | One web app in any browser (phone, iPhone, tablet, laptop); free Windows, Mac and Linux desktop apps; Android app | Play Store and App Store apps; desktop use is mentioned on the homepage |
| Udhaar ledger (credit and debit entries) | Yes: customer dues come from the bills, with part payments | Yes: "Manage Digital Bahi Khata", all credit/debit transactions in one place |
| Payment reminders | WhatsApp reminder with the due amount, sent when you tap send (not automatic) | "Auto Reminders" listed |
| GST bills with HSN | Yes, thermal or A4, HSN and GST rate saved per item | Not stated on the pages we checked |
| Barcode billing and label printing | Every plan | Not stated on the pages we checked |
| Stock, purchases and low-stock alerts | Yes | Not stated on the pages we checked |
| GSTR-1 and GST reports for your CA | Yes; RichPOS does not file returns | Not stated on the pages we checked |
| Business reports | Sales, purchase, GST, stock valuation, profit and loss | "Business Reports" listed |
| Multiple businesses | Locations: 1 (Dukaan), 2 (Dukaan Plus), 3 (Business), unlimited (Business Pro) | "Manage multiple businesses from the same account" listed |
| Backup | Data kept in the cloud, not on one phone | Automatic backup when connected to the internet, as listed |
| Offline billing | No, needs internet | Not stated on the pages we checked |
| E-way bill / e-invoice | No | Not stated on the pages we checked |
Competitor facts as listed on khatabook.com, checked 28 October 2026. Prices exclude GST unless the vendor says otherwise. “Not stated” means we could not find it on their public pages, not that it is missing; ask the vendor. RichPOS prices from our pricing page.
Where Khatabook is stronger
- A free ledger. Khatabook describes its apps as free and focused on the bahi khata. RichPOS has a 30-day free trial and then a paid plan. As listed on khatabook.com, checked 28 October 2026
- iPhone app. Khatabook lists an App Store app as well as Play Store. RichPOS has no App Store app; on an iPhone it runs in Safari or Chrome. As listed on khatabook.com, checked 28 October 2026
- Simplicity. If you only want to write who owes what and send a reminder, a ledger app has less to learn than a billing system. As listed on khatabook.com, checked 28 October 2026
- Scale and familiarity. Khatabook says 5 Cr+ businesses use its free apps, so many customers and shopkeepers already know how it works. As listed on khatabook.com, checked 28 October 2026
- Auto reminders. Khatabook lists Auto Reminders. In RichPOS the WhatsApp reminder goes when you send it; it is not automatic. As listed on khatabook.com, checked 28 October 2026
Where RichPOS fits better
RichPOS is built for the retail billing counter. What it offers, with the plan noted where it is not on every plan:
- GST bills with HSN code and the CGST/SGST/IGST split, on thermal or A4
- Barcode billing and barcode label printing
- Stock that falls as you sell, purchases from suppliers and low-stock alerts
- Udhaar that comes from the bill itself, with part payments, an optional credit limit per customer and a WhatsApp reminder
- GSTR-1 and GST reports by HSN for your CA; Tally export (XML or CSV) from Dukaan Plus
- Loyalty points, automatic offers and gift vouchers from Dukaan Plus
Not for you if: RichPOS needs an internet connection (no offline billing), does not generate e-invoices (IRN) or e-way bills, and does not connect to a weighing scale by cable (it does read barcode labels printed by label-printing scales).
Who should choose what
You only want a free phone ledger of who owes what
KhatabookYou want an iPhone app from the App Store
KhatabookYou give udhaar but also make GST bills and want the dues to come from the bills
RichPOSYou bill at a counter with a barcode scanner and keep stock
RichPOSYour CA asks for GSTR-1 data or a Tally file every month
RichPOSYou keep the ledger in Khatabook today and want to try billing without losing it
BothOther options and guides
Vyapar
Free mobile plan, offline billing, e-way bills and weighing-scale support.
ReadmyBillBook
Phone, web and desktop billing with e-way bills and e-invoicing on its top plan.
ReadSwipe
Free invoicing plan, iOS app, e-way bills on JET.
ReadKhatabook alternatives: longer guide
Our longer guide to Khatabook alternatives for billing in India.
ReadUdhaar reminders on WhatsApp
How the due reminder works in RichPOS.
ReadHow much does RichPOS cost vs other GST billing software in India?
RichPOS Dukaan costs ₹1,999 a year (about ₹5.50 a day), or ₹199 a month after ₹99 a month for the first 3 months, with a free 30-day trial first. On 22 October 2026 that was less than the 1-year price of the entry paid GST billing and stock plan of Swipe, myBillBook, Vyapar Desktop, Marg ERP, Zoho, BUSY, TallyPrime and GoFrugal.
What the ₹1,999 Dukaan plan includes:
- GST billing, barcode stock, purchases, udhaar, WhatsApp bills, GST reports and an online catalog
- 2 staff users, 1 location, 2,000 items and 1,500 bills a month; unlimited devices
- Web app on any browser, free Windows, Mac and Linux desktop apps, and an Android app
- No setup fee and no GST. More users, locations and modules: Dukaan Plus ₹3,999, Business ₹5,999, Business Pro ₹8,999 a year
What you do not get at this price: offline billing, GST e-invoices (IRN), e-way bills or a weighing scale connected by cable (it does read barcode labels from label-printing scales). RichPOS does not do these; Vyapar, Swipe (Jet) and myBillBook (Pro Max) list e-way bills, and Vyapar lists offline billing.
See the dated price table with 10 other billing apps.
Vyapar's mobile-only Silver plan (₹699 a year) costs less than RichPOS, and Vyapar, Swipe, Zoho Books, Zoho POS, Zoho Inventory and BUSY Express have free plans with limits.
Common questions
What is a good Khatabook alternative for a shop that needs GST billing?
RichPOS is a good alternative if you need more than a ledger: GST bills with HSN, barcode billing, stock, purchases, GSTR-1 reports for your CA and an udhaar ledger with WhatsApp reminders, from ₹1,999 a year after a free 30-day trial. If you only need a free ledger on your phone, Khatabook may be enough.
Is RichPOS free like Khatabook?
No. Khatabook describes its apps as free on its homepage. RichPOS has a free 30-day trial with no card, then Dukaan is ₹99 a month for the first 3 months, then ₹199 a month or ₹1,999 a year.
Does RichPOS have an udhaar khata like Khatabook?
Yes. When a customer pays part of a bill, the unpaid part goes to their ledger. You can take part payments, set an optional credit limit per customer and send a WhatsApp reminder with the due amount. Reminders go when you tap send; they are not automatic.
Can Khatabook make GST bills with HSN?
We could not find GST invoicing, HSN or barcode billing on the Khatabook homepage on 28 October 2026. Check its current app and plans before you decide. RichPOS makes GST bills with HSN and GSTR-1 reports.
Can I move my udhaar from Khatabook to RichPOS?
Yes. Add each customer with their opening balance (RichPOS imports customers, with opening balance, from a CSV file), and the balance shows in their ledger. Keep your Khatabook entries until every old balance is settled. We help with the import for free on WhatsApp.
Does RichPOS work offline?
No. RichPOS needs an internet connection to bill, in the browser, the desktop apps and the Android app.
Can RichPOS make e-way bills or e-invoices?
No. RichPOS makes GST bills and GSTR-1 reports, but it does not generate e-way bills or e-invoices (IRN), and it does not file GST returns.
Can I try RichPOS before I pay?
Yes. Sign up at app.richdaddy.in/register for a free 30-day trial. No card needed.
Try RichPOS free for 30 days
No card needed. Import your item list and make your first GST bill today. Not sure it fits? Ask us on WhatsApp.