Best Billing Software for Bakery & Sweet Shops (2026)

Bakery and sweet shop billing software compared: loose mithai by weight, 5% GST on sweets and cakes, 0% on bread, FSSAI on the bill, and prices for 5 apps.

Ashok Sachdev17 October 2026 · 9 min read

Bakery and sweet shop billing software compared in India: loose sweets by weight, item-wise GST and listed yearly prices

On this page · 8 sections

What a bakery or sweet shop needs from billing software
Price comparison
Which software fits which bakery or sweet shop?
GST on bakery items and sweets (from 22 September 2025)
What the bill must show
Setting up a sweet shop or bakery in RichPOS
Frequently asked questions
Bottom line

Updated 18 October 2026 · By Ashok Sachdev · Competitor prices and features as listed on vendor pages in September and October 2026, excluding GST; GST rates from Notification 9/2025 and 10/2025-CT(Rate), in force 22 September 2025

Quick answer

The best billing software for a bakery or sweet shop in India bills loose mithai and namkeen in decimal quantities such as 0.25 kg, packed cakes and biscuits by barcode, sets the GST rate per item (5% on sweets, namkeen, cakes and biscuits, 0% on bread) and tracks party-order advances and dues. RichPOS does this for counter billing from ₹99/month for the first 3 months, then ₹199/month or ₹2,000/year. It has no weighing-scale integration and no table or kitchen-order (KOT) features, so a café with table service needs restaurant software instead.

A bakery or mithai shop is a counter business with two rhythms: fast walk-in sales of a few hundred grams of sweets, and big festival or party orders booked days ahead with an advance. The billing software has to keep both straight and charge the right GST on a bill that mixes sweets, bread and cold drinks. This guide compares the options on those needs only.

What a bakery or sweet shop needs from billing software

Need	Why it matters	RichPOS
Loose items by weight	Kaju katli, namkeen and rusk sold as 250 g or 1.5 kg	Yes, decimal quantities (0.25, 1.5 kg)
Weighing scale connected to billing	Weight flows into the bill automatically	No. Read the weight off the scale and type it
Barcode billing for packed items	Biscuits, chocolates, packed namkeen	Yes, barcode or name search; label printing for your own packs
GST rate per item	One bill can carry 0%, 5% and 40% items	Yes, HSN and GST rate saved on each item
Box and piece	Sell a box of 6 pastries or one piece	Yes, unit conversion
Batch and expiry	Packed goods with short shelf life	Yes, batch and expiry tracking, oldest expiry first
Party and catering orders	Advance now, balance on delivery	Yes: quotation to bill, customer dues and part payments
Festival offers and gift boxes	Diwali and Raksha Bandhan rush	Yes, bill % off, buy X get Y, gift vouchers
Table service and KOT	Cafés with seating and a kitchen	No
Offline billing	Billing during internet outages	No, needs internet

Price comparison

Software	Listed price (excl. GST)	Free option	As listed
RichPOS	₹99/month for 3 months, then ₹199/month; or ₹2,000/year	30-day free trial, no card	October 2026
Vyapar	Silver ₹3,959/year, Gold ₹4,319/year (Desktop + Mobile)	Free plan	October 2026
myBillBook	Plus ₹3,490/year, Pro ₹3,990/year, Pro Max from ₹570/month billed yearly	Free trial on the mobile app	October 2026
Marg ERP	Nano ₹5,550, Basic ₹10,300; ₹3,000 per extra user or company	Demo on request	September 2026
Zoho Inventory	Standard ₹999/month billed yearly	Free plan: 50 orders/month, 1 user	September 2026

Check each vendor's site before buying; prices and plans change.

Which software fits which bakery or sweet shop?

RichPOS: counter mithai shops and bakeries with party orders

Set up loose sweets with kg as the unit and bill 0.25 or 0.75 kg at the counter; packed items go through the barcode scanner. Each item carries its own GST rate, so a bill with kaju katli at 5%, a loaf of bread at 0% and a cold drink at 40% works out correctly. For a wedding or office order, make a quotation, convert it to a bill, take the advance as a part payment and send the balance reminder on WhatsApp. Packed goods with a best-before date can be tracked by batch and expiry. See expiry management with FEFO and festival sale promotions.

Vyapar: when you need offline billing, e-way bills or a free start

Vyapar lists offline billing, e-invoices and e-way bills (10 e-way bills a month on Silver, unlimited on Gold) and a free plan. It is the safer pick if your internet is unreliable. See RichPOS vs Vyapar.

Restaurant POS: cafés and bakeries with seating

If most of your sales are served at tables with kitchen orders, look for restaurant software with table management and KOT printing. RichPOS and the general billing apps above are built for counter billing.

GST on bakery items and sweets (from 22 September 2025)

Item	HSN	GST	Source
Sweets (mithai), packed or from the counter	2106	5%	Notification 9/2025, Sch. I, S. No. 142
Namkeen, bhujia, mixture	2106 90	5%	Notification 9/2025, Sch. I, S. No. 143
Biscuits, cookies, cakes, pastries	1905	5% (was 18%)	Notification 9/2025, Sch. I, S. No. 123
Rusk and toasted bread	1905 40 00	5%	Notification 9/2025, Sch. I, S. No. 124
Bread, branded or not, and pizza bread	1905	0%	Notification 10/2025, S. No. 100
Khakhra, roti, chapati, paratha	1905 / 2106	0%	Notification 10/2025, S. No. 100
Chocolates; toffee and candy	1806 / 1704	5%	Notification 9/2025, Sch. I
Ice cream and kulfi	2105	5% (was 18%)	Notification 9/2025, Sch. I, S. No. 141
Sweetened aerated drinks	2202 10	40%	Notification 9/2025, Sch. III

Food served to eat at your premises is a restaurant service (SAC 9963), not a sale of goods: 5% without input tax credit for a standalone shop. Item pages: GST on sweets, biscuits and cakes, bread. For dine-in rules see GST on restaurant food: 5% vs 18%. Confirm unusual items with your CA.

What the bill must show

Besides the Rule 46 fields (GSTIN, bill number, date, HSN, quantity with unit, taxable value, tax), a food business must print its 14-digit FSSAI licence or registration number on bills and cash memos (FSSAI order, enforced from 1 January 2022). Check in the free trial that your bill header shows it. A ready layout is on the sweet shop bill format page.

Setting up a sweet shop or bakery in RichPOS

Start the free trial and add items with unit (kg, piece, box), HSN and GST rate.
Print barcode labels for your own packed boxes; scan company packs as they are.
Set box-to-piece units for pastries and cupcakes.
Turn on batch and expiry for packed goods with a date.
Book party orders as quotations, take the advance and bill on delivery.
Set up festival offers a week before Diwali.

Bottom line

A sweet shop needs fast counter billing by weight, correct item-wise GST and a clean record of party-order advances. Add your top 30 sweets and namkeen to the RichPOS free trial, bill a busy weekend with it and check the GST report before you decide. Compare all options on the comparison page.

FAQ

Frequently asked questions

Which is the best billing software for a sweet shop or bakery in India?

For a counter shop, choose software that bills loose sweets in decimal kg, packed items by barcode, sets GST per item and tracks party-order advances. RichPOS does this from ₹99/month for the first 3 months, then ₹199/month or ₹2,000/year. If you need offline billing, Vyapar lists it; a café with tables needs restaurant software with KOT.

Can I bill sweets by weight without a weighing scale integration?

Yes. Set the item unit to kg and type the weight shown on your scale, such as 0.25 or 1.5. The software multiplies it by the per-kg rate. RichPOS supports decimal quantities but does not connect to a weighing scale.

What is the GST on sweets, cakes and bread?

From 22 September 2025, sweets, namkeen, biscuits, cakes and pastries are at 5%, and bread (branded or not) is exempt at 0%, under Notifications 9/2025 and 10/2025-CT(Rate). Sweetened aerated drinks are at 40%.

Is the FSSAI number compulsory on a sweet shop bill?

Yes. FSSAI's order asks food businesses to print their 14-digit licence or registration number on bills, invoices and cash memos, enforced from 1 January 2022.

How do I manage advance payments for party and wedding orders?

Make a quotation with items and quantities, convert it to a bill when confirmed, record the advance as a part payment and keep the balance as the customer's due. Send a WhatsApp reminder before delivery.

Does RichPOS work for a café with tables?

Only for counter billing. RichPOS does not list table management or kitchen order (KOT) printing, so a café that mainly serves at tables should use restaurant software.

Written by Ashok Sachdev

Founder, RichPOS Software, Ahmedabad. We build RichPOS for Indian shops and write these guides from what shop owners ask us every day. Facts on tax rates and prices are dated; confirm GST matters with your CA. Questions? WhatsApp us.

Make GST bills in seconds with RichPOS

Billing, stock, WhatsApp bills and GST reports in one app. Free 30-day trial with no card, then ₹99/month for 3 months and ₹199/month after.

Start free trial See pricing