Free bill formats for every kind of shop
A GST bill for any shop must show what Rule 46 of the CGST Rules lists: your name, address and GSTIN, a serial number, date, buyer details, HSN, description, quantity, taxable value, GST rate and amount, and a signature. Each format below adds the columns that shop needs, such as batch and expiry or size and colour.
Excel + Word + PDFFree · WhatsApp number to download11 shop types
Choose your shop type
Kirana / grocery store bill format
- MRP
Free kirana and grocery store bill format with MRP, loose and packed items, GST split and FSSAI number. Download Excel or Word, or print A4.
Preview and download →Clothing / garment shop bill format
- Size
- Colour
Free garment and clothing shop bill format with size, colour and the ₹2,500 per piece GST slab. Download Excel or Word, or print an A4 bill.
Preview and download →Medical store / chemist bill format
- Batch
- Expiry
- Mfr.
Free medical store bill format with drug licence number, batch, expiry, manufacturer, patient, doctor and pharmacist signature. Excel, Word, PDF.
Preview and download →Mobile phone & accessories shop bill format
- IMEI / serial
- Warranty
Free mobile phone shop bill format with an IMEI / serial note column, warranty and 18% GST lines. Download Excel or Word, or print an A4 bill.
Preview and download →Footwear / shoe shop bill format
- Article no.
- Size
- Colour
Free footwear shop bill format with article number, size and colour, and the ₹2,500 per pair GST slab. Download Excel or Word, or print A4.
Preview and download →Electronics & appliances shop bill format
- Model
- Serial no.
- Warranty
Free electronics and home appliance shop bill format with model, serial note, warranty and e-way bill field. Download Excel or Word, or print A4.
Preview and download →Hardware & building material shop bill format
- Size / grade
Free hardware and building material bill format with size or grade, units like bag, length and coil, site delivery and vehicle number. Excel, Word, PDF.
Preview and download →Stationery & books shop bill format
- Pack
Free stationery and book shop bill format with nil-rated notebooks and pencils, 5% geometry boxes and 18% items on one bill. Excel, Word, PDF.
Preview and download →Cosmetics & beauty store bill format
- Shade / size
- Batch
- Expiry
Free cosmetics and beauty store bill format with shade, batch and expiry, and 5% vs 18% GST lines. Download Excel or Word, or print an A4 bill.
Preview and download →Sweet shop (mithai & namkeen) bill format
- Weight / pack
Free sweet shop bill format with FSSAI number, weight and 5% sweets and namkeen, plus how restaurant GST (5% without ITC) differs. Excel, Word, PDF.
Preview and download →General retail shop bill format
- Standard GST columns
Free general retail shop bill format with every Rule 46 field, CGST/SGST or IGST and round off. Download Excel or Word, or print an A4 bill.
Preview and download →What every shop bill must show (Rule 46)
| Field | Rule |
|---|---|
| Your name, address and GSTIN | Rule 46(a) |
| Invoice number: consecutive, up to 16 characters, unique for the financial year | Rule 46(b) |
| Date of issue | Rule 46(c) |
| Buyer's name, address and GSTIN if registered; for an unregistered buyer, name and address when the value is ₹50,000 or more | Rule 46(d)-(f) |
| HSN code of each item | Rule 46(g); digits per Notification 78/2020-CT |
| Description, quantity and unit | Rule 46(h)-(i) |
| Taxable value after discount | Rule 46(k) |
| GST rate and amount: CGST + SGST, or IGST for another state | Rule 46(l)-(m) |
| Place of supply for inter-state sales; reverse charge yes/no | Rule 46(n), (p) |
| Signature of you or your authorised person | Rule 46(q) |
The shop formats add what each trade needs on top: the FSSAI number for food businesses, the drug licence number, batch, expiry and pharmacist signature for chemists, size and colour for clothing and footwear, and a free-text IMEI or serial note for phones and electronics.
Want the fields explained one by one, or a thermal sample? See the GST invoice format. To fill a bill online and save it as a PDF, use the free GST invoice generator.
FAQ
Bill format questions
Is there a government bill format for shops?
No. Rule 46 of the CGST Rules lists the details a tax invoice must contain, not a layout. Any design works if every required detail is printed. That is why a kirana bill and a medical bill can look different and both be valid.
Which bill format should I download?
Pick the format for your shop type. Each one has the Rule 46 fields plus the columns that shop needs: MRP for kirana, size and colour for clothing, batch, expiry and pharmacist signature for medical stores, and so on. If none fits, use the general retail format.
Do the Excel formats calculate GST?
Yes. Type the quantity, rate, discount and GST rate and the taxable value, CGST, SGST, IGST, round off and grand total work themselves out. Set Inter-state sale to Yes for a buyer in another state and the tax moves to IGST.
Can I use these formats as a bill of supply?
Yes, if you are a composition dealer or sell only exempt goods. Change the title to BILL OF SUPPLY and delete the GST columns. A bill of supply must still show your GSTIN, a serial number, date, buyer details if registered, HSN, description, value and a signature (Rule 49).
Are these e-invoices?
No. These are regular printed or PDF bills. E-invoicing (IRN and QR code) applies to B2B invoices of businesses whose aggregate turnover crossed ₹5 crore in any year since 2017-18, and it is done on the Invoice Registration Portal.
Do I need to fill the HSN code on a B2C bill?
Under Notification 78/2020-CT, a business with turnover up to ₹5 crore in the previous year may skip HSN on invoices to unregistered buyers, and prints 4 digits on invoices to registered buyers. Above ₹5 crore, 6 digits on every invoice. Printing it anyway is harmless.
Related
- B2C bill rules for shops: the ₹200 rule, buyer name and HSN
- Bill without a GST number
- Bill of supply vs tax invoice
- Free Excel templates: stock register, udhaar khata, cash book
- GST billing software
Sources
- CGST Rule 46 (tax invoice)
- CGST Rule 49 (bill of supply)
- Notification 78/2020-Central Tax (HSN digits)
- PIB: 56th GST Council rate changes from 22 Sep 2025
- Drugs and Cosmetics Rules, 1945, Rule 65 (CDSCO)
- FSSAI order: licence number on bills (from 1 Jan 2022)
Checked on 16 October 2026. Not tax or legal advice; confirm your case with your CA.
Print these bills from saved items instead
RichPOS makes GST bills with every Rule 46 field on thermal 58/80 mm or A4 printers, from items you add once, and keeps GST reports ready for your CA.