Hardware shop bill format (building material bill)

Quick answer

A hardware shop GST bill needs the Rule 46 fields with a clear unit on every line (bag, length, coil, bucket) and the size or grade. Cement is at 18% since 22 September 2025. When goods go to a site, print the delivery address, and the e-way bill number if the load is worth over ₹50,000.

Excel + Word + PDFFree · WhatsApp number to downloadGST rates from 22 Sep 2025

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Preview: Hardware & building material shop bill format

Fill online →

Free. Excel and Word ask for your name and WhatsApp number once; Print / Save as PDF and Fill online need nothing. The Excel file works out taxable value, CGST, SGST or IGST and the total as you type. Fill online opens the free GST invoice generator with these sample items.

SAMPLE: Your shop name

Address: Shop address, City, PIN

Phone: 98xxxxxxxx

GSTIN: 24AAAAA0000A1Z5

State: Gujarat (24)

TAX INVOICE

ORIGINAL FOR RECIPIENT

Invoice no.: INV/26-27/001
Date: 16-10-2026
Place of supply: Gujarat (24)
Reverse charge: No

Bill to

Customer name: Customer name

Address: Customer address

GSTIN (if registered): -

State: Gujarat (24)

Delivery address (if different): Site address

Vehicle no.: -

#	Description	HSN	Size / grade	Qty	Unit	Rate (₹)	Disc. %	Taxable value (₹)	GST %	CGST (₹)	SGST (₹)	Amount (₹)
1	Cement 50 kg bag	2523	OPC 53	10	bag	330.00	-	3,300.00	18%	297.00	297.00	3,894.00
2	PVC pipe	3917	1 inch, 6 m	4	length	290.00	-	1,160.00	18%	104.40	104.40	1,368.80
3	Interior emulsion paint	3209	20 L	1	bucket	3,800.00	5%	3,610.00	18%	324.90	324.90	4,259.80
4	Door hinge	8302	4 inch SS	12	pcs	45.00	-	540.00	18%	48.60	48.60	637.20
5	Copper wire	8544	1.5 sq mm, 90 m	1	coil	1,450.00	-	1,450.00	18%	130.50	130.50	1,711.00

Amount in wordsRupees Eleven Thousand Eight Hundred Seventy One Only

Goods delivered to the site address above. Received in good condition: ____________

Taxable value: 10,060.00
CGST: 905.40
SGST: 905.40
Round off: +0.20
Total: ₹11,871.00

Authorised signatory

Sample rows and rates for the layout (rates from 22 Sep 2025). Check the GST rate for your own HSN. Free format from richdaddy.in/bill-format/hardware-shop

What a hardware & building material shop bill must show

Every tax invoice needs the Rule 46 fields in the table further down. On top of those, a hardware bill needs:

What to print	Why / source
Quantity with the right unit	Rule 46(i): quantity and unit; 10 bags, 4 lengths, 1 coil
Delivery (site) address if different	Rule 46(o)
Vehicle number and e-way bill for loads over ₹50,000	CGST Rule 138 for the movement of goods; the vehicle number is entered on the e-way bill
Contractor's GSTIN for a business buyer	Rule 46(d); needed for their input tax credit

The shop columns in this format

Size / grade: OPC 53, 1 inch, 1.5 sq mm, 20 L: the same item name in another grade is another price.
Unit: Bag, length, coil, bucket, kg or pcs.

GST rates on the sample items

Portland and other cements moved from 28% to 18% (PIB, 56th GST Council). Pipes, paints, hinges and wires in the samples are at 18%; check the HSN of each item.

Common mistakes on hardware bills

Writing 'cement 10' with no unit or grade.
Still charging 28% on cement. It moved to 18% from 22 September 2025.
Sending a large site order without the delivery address or e-way bill.

How to use this format

Download the format. Choose Excel (.xlsx) for automatic GST totals, Word (.docx) to edit the layout, or Print / Save as PDF to get the A4 sample as a PDF.
Put in your shop details. Replace the sample shop name, address and GSTIN.
Type over the sample items. Enter each item with its HSN, size / grade, quantity, rate, discount and GST rate. In Excel the taxable value, CGST, SGST or IGST and the total fill in by themselves.
Print, sign and keep a copy. Print on A4 or save as PDF, sign it and keep the office copy with the next invoice number in your series.

Fields every GST tax invoice needs (Rule 46)

Field	Rule
Your name, address and GSTIN	Rule 46(a)
Invoice number: consecutive, up to 16 characters, unique for the financial year	Rule 46(b)
Date of issue	Rule 46(c)
Buyer's name, address and GSTIN if registered; for an unregistered buyer, name and address when the value is ₹50,000 or more	Rule 46(d)-(f)
HSN code of each item	Rule 46(g); digits per Notification 78/2020-CT
Description, quantity and unit	Rule 46(h)-(i)
Taxable value after discount	Rule 46(k)
GST rate and amount: CGST + SGST, or IGST for another state	Rule 46(l)-(m)
Place of supply for inter-state sales; reverse charge yes/no	Rule 46(n), (p)
Signature of you or your authorised person	Rule 46(q)

Composition dealers and shops selling only exempt goods issue a bill of supply instead (Rule 49): change the title and remove the tax columns. Full field-by-field notes: GST invoice format.

FAQ

Hardware bill format: questions

What should a hardware shop bill show?

Your GSTIN and shop details, bill number and date, the buyer (with GSTIN for contractors and firms), the site address if different, and for each item the description, size or grade, HSN, quantity with unit, rate, discount, taxable value and GST, then the tax split, total and signature.

What is the GST on cement in 2026?

18%, from 22 September 2025. It was 28% before (PIB, 56th GST Council).

Do I need an e-way bill for a site delivery?

If the consignment value is over ₹50,000 and you cause the movement, yes (CGST Rule 138). Make it on the e-way bill portal before the vehicle leaves and write its number on the bill.

How do I bill goods bought in boxes but sold loose?

Bill in the unit you sold, such as pcs or kg, with the rate for that unit. Billing software with unit conversion keeps stock right; in the Excel format just type the unit.

Can I give credit to contractors with this format?

The bill can be a credit bill; write the due date in the notes. Track the balance in a credit book or billing software so it is not lost.

Software for this shop

RichPOS keeps one item with several units (box and piece, or bag and kg) with their own price and barcode, bills by barcode or name, keeps contractor dues with WhatsApp reminders and prints on thermal or A4. It does not generate e-way bills. Billing software for retail shops →

Bill formats for other shops

Sources

Summary for shop owners, checked against these sources on 16 October 2026. Rules and rates change; confirm your case with the current text or your CA. Not tax or legal advice.

Tired of filling bills by hand?

RichPOS prints this kind of GST bill in seconds from saved items, on thermal 58/80 mm or A4 printers, and keeps your GST reports ready for your CA.

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