Retail shop bill format (general GST bill)

Quick answer

Any registered retail shop's GST bill must show your name, address and GSTIN, a serial number of up to 16 characters, the date, buyer details where needed, HSN, description, quantity and unit, taxable value after discount, GST rate and amount as CGST + SGST or IGST, and a signature. This general format has exactly those fields.

Excel + Word + PDFFree · WhatsApp number to downloadGST rates from 22 Sep 2025

GST on the bill splits into CGST and SGST and flows into your GSTR-1 report

Preview: General retail shop bill format

Fill online →

Free. Excel and Word ask for your name and WhatsApp number once; Print / Save as PDF and Fill online need nothing. The Excel file works out taxable value, CGST, SGST or IGST and the total as you type. Fill online opens the free GST invoice generator with these sample items.

SAMPLE: Your shop name

Address: Shop address, City, PIN

Phone: 98xxxxxxxx

GSTIN: 24AAAAA0000A1Z5

State: Gujarat (24)

TAX INVOICE

ORIGINAL FOR RECIPIENT

Invoice no.: INV/26-27/001
Date: 16-10-2026
Place of supply: Gujarat (24)
Reverse charge: No

Bill to

Customer name: Customer name

Address: Customer address

GSTIN (if registered): -

State: Gujarat (24)

#	Description	HSN	Qty	Unit	Rate (₹)	Disc. %	Taxable value (₹)	GST %	CGST (₹)	SGST (₹)	Amount (₹)
1	Steel water bottle 1 L	7323	2	pcs	285.71	-	571.42	5%	14.29	14.29	600.00
2	Umbrella	6601	1	pcs	380.95	-	380.95	5%	9.52	9.52	399.99
3	Wall clock	9105	1	pcs	677.97	10%	610.17	18%	54.92	54.92	720.01
4	LED torch	8513	1	pcs	338.98	-	338.98	18%	30.51	30.51	400.00

Amount in wordsRupees Two Thousand One Hundred Twenty Only

Thank you. Goods once sold can be exchanged within 7 days with the bill (sample shop policy).

Taxable value: 1,901.52
CGST: 109.24
SGST: 109.24
Total: ₹2,120.00

Authorised signatory

Sample rows and rates for the layout (rates from 22 Sep 2025). Check the GST rate for your own HSN. Free format from richdaddy.in/bill-format/retail-shop

What a general retail shop bill must show

Every tax invoice needs the Rule 46 fields in the table further down. On top of those, a retail bill needs:

What to print	Why / source
Invoice number in one series per financial year	Rule 46(b): consecutive, up to 16 characters, letters, digits, - and /
Buyer name and address for unregistered buyers at ₹50,000 or more	Rule 46(e)
HSN with the right digits	Notification 78/2020-CT: 4 digits up to ₹5 crore turnover for B2B, 6 above; may skip on B2C up to ₹5 crore
Round off shown separately	Not required by Rule 46, but it keeps the total and the tax figures consistent

The shop columns in this format

Disc. %: GST is charged on the value after a discount shown on the bill.
CGST / SGST / IGST: Same state: CGST + SGST at half the rate each. Other state: IGST at the full rate.

GST rates on the sample items

Rates in the samples: steel bottles and umbrellas moved to 5% from 22 September 2025 (PIB, 56th GST Council); the wall clock and torch lines are at 18%. Use the rate for your own HSN.

Common mistakes on retail bills

Restarting invoice numbers every month, or using two series for the same counter without a prefix.
Showing only a GST-inclusive total, with no taxable value or tax split.
Charging CGST + SGST to a buyer in another state.

How to use this format

Download the format. Choose Excel (.xlsx) for automatic GST totals, Word (.docx) to edit the layout, or Print / Save as PDF to get the A4 sample as a PDF.
Put in your shop details. Replace the sample shop name, address and GSTIN.
Type over the sample items. Enter each item with its HSN, quantity, rate, discount and GST rate. In Excel the taxable value, CGST, SGST or IGST and the total fill in by themselves.
Print, sign and keep a copy. Print on A4 or save as PDF, sign it and keep the office copy with the next invoice number in your series.

Fields every GST tax invoice needs (Rule 46)

Field	Rule
Your name, address and GSTIN	Rule 46(a)
Invoice number: consecutive, up to 16 characters, unique for the financial year	Rule 46(b)
Date of issue	Rule 46(c)
Buyer's name, address and GSTIN if registered; for an unregistered buyer, name and address when the value is ₹50,000 or more	Rule 46(d)-(f)
HSN code of each item	Rule 46(g); digits per Notification 78/2020-CT
Description, quantity and unit	Rule 46(h)-(i)
Taxable value after discount	Rule 46(k)
GST rate and amount: CGST + SGST, or IGST for another state	Rule 46(l)-(m)
Place of supply for inter-state sales; reverse charge yes/no	Rule 46(n), (p)
Signature of you or your authorised person	Rule 46(q)

Composition dealers and shops selling only exempt goods issue a bill of supply instead (Rule 49): change the title and remove the tax columns. Full field-by-field notes: GST invoice format.

FAQ

Retail bill format: questions

What is the format of a shop bill under GST?

There is no fixed layout. Rule 46 lists the contents: your name, address and GSTIN, serial number, date, buyer details where needed, HSN, description, quantity and unit, taxable value, GST rate and amount, place of supply for inter-state sales, reverse charge and a signature.

How many digits can my invoice number have?

Up to 16 characters, using letters, digits, hyphen and slash, in a consecutive series unique for the financial year (Rule 46(b)).

Do I need the customer's name on a retail bill?

For an unregistered buyer, only when the taxable value is ₹50,000 or more, or if the buyer asks (Rule 46(e) and (f)). For a registered buyer, always, with their GSTIN.

When do I charge IGST instead of CGST and SGST?

When the place of supply is in another state. In the Excel format, set Inter-state sale to Yes and the tax moves to IGST.

How many copies of the bill do I need?

Rule 48 asks for goods invoices in triplicate (original for the buyer, duplicate for the transporter, triplicate for you). For counter sales most shops keep a printed or digital office copy.

Software for this shop

RichPOS numbers invoices in series, prints every Rule 46 field on thermal 58/80 mm or A4, works out GST after bill discounts and gives your CA GSTR-1 and sales GST reports. Billing software for retail shops →

Bill formats for other shops

Sources

Summary for shop owners, checked against these sources on 16 October 2026. Rules and rates change; confirm your case with the current text or your CA. Not tax or legal advice.

Tired of filling bills by hand?

RichPOS prints this kind of GST bill in seconds from saved items, on thermal 58/80 mm or A4 printers, and keeps your GST reports ready for your CA.

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