Clothing shop bill format (garment bill in Excel, Word and PDF)

Quick answer

A clothing shop GST bill needs the Rule 46 fields plus a size and colour on each line, and the right GST rate per piece: 5% when the sale value is up to ₹2,500 a piece and 18% above it, from 22 September 2025. The rate goes by each piece's value after discount, not by the bill total.

Excel + Word + PDFFree · WhatsApp number to downloadGST rates from 22 Sep 2025

Pick the colour and size, scan the barcode tag, and that variant goes on the bill

Preview: Clothing / garment shop bill format

Fill online →

Free. Excel and Word ask for your name and WhatsApp number once; Print / Save as PDF and Fill online need nothing. The Excel file works out taxable value, CGST, SGST or IGST and the total as you type. Fill online opens the free GST invoice generator with these sample items.

SAMPLE: Your shop name

Address: Shop address, City, PIN

Phone: 98xxxxxxxx

GSTIN: 24AAAAA0000A1Z5

State: Gujarat (24)

TAX INVOICE

ORIGINAL FOR RECIPIENT

Invoice no.: INV/26-27/001
Date: 16-10-2026
Place of supply: Gujarat (24)
Reverse charge: No

Bill to

Customer name: Customer name

Address: Customer address

GSTIN (if registered): -

State: Gujarat (24)

#	Description	HSN	Size	Colour	Qty	Unit	Rate (₹)	Disc. %	Taxable value (₹)	GST %	CGST (₹)	SGST (₹)	Amount (₹)
1	Cotton shirt	6205	M	Blue	2	pcs	799.00	-	1,598.00	5%	39.95	39.95	1,677.90
2	Printed T-shirt	6109	L	White	1	pcs	499.00	-	499.00	5%	12.48	12.48	523.96
3	Denim jeans	6203	32	Indigo	1	pcs	1,499.00	10%	1,349.10	5%	33.73	33.73	1,416.56
4	Blazer (over ₹2,500 per piece)	6203	40	Black	1	pcs	3,999.00	-	3,999.00	18%	359.91	359.91	4,718.82

Amount in wordsRupees Eight Thousand Three Hundred Thirty Seven Only

Exchange within 7 days with this bill and the price tag (sample shop policy).

Taxable value: 7,445.10
CGST: 446.07
SGST: 446.07
Round off: -0.24
Total: ₹8,337.00

Authorised signatory

Sample rows and rates for the layout (rates from 22 Sep 2025). Check the GST rate for your own HSN. Free format from richdaddy.in/bill-format/clothing-shop

What a clothing / garment shop bill must show

Every tax invoice needs the Rule 46 fields in the table further down. On top of those, a clothing bill needs:

What to print	Why / source
GST rate decided per piece	Apparel of sale value up to ₹2,500 per piece at 5%, above ₹2,500 at 18% (PIB, 56th GST Council, from 22 Sep 2025)
Discount shown before GST	Rule 46(k): taxable value after discount; the discounted value also decides the slab
HSN by fabric and type (61 knitted, 62 woven)	Rule 46(g); the chapter changes with the garment
Size and colour on the line	Not a GST rule, but it is what an exchange or return is checked against

The shop columns in this format

Size: S, M, L, 32, 40 and so on. Exchanges are mostly size changes.
Colour: Two lines with the same shirt in two colours are two stock items.
Disc. %: Festival discounts are common. GST is charged on the price after the discount.

GST rates on the sample items

Before 22 September 2025 the line was ₹1,000 a piece and the higher rate was 12%. Now pieces up to ₹2,500 are at 5% and pieces above it at 18% (PIB, 56th GST Council). The sample blazer at ₹3,999 shows the 18% line.

Common mistakes on clothing bills

Applying 18% to the whole bill because the total crossed ₹2,500. The slab is per piece.
Using the MRP to decide the slab when the piece was sold at a discount below ₹2,500.
Writing 'Shirt' with no size or colour, which makes exchanges and stock counts guesswork.

How to use this format

Download the format. Choose Excel (.xlsx) for automatic GST totals, Word (.docx) to edit the layout, or Print / Save as PDF to get the A4 sample as a PDF.
Put in your shop details. Replace the sample shop name, address and GSTIN.
Type over the sample items. Enter each item with its HSN, size, colour, quantity, rate, discount and GST rate. In Excel the taxable value, CGST, SGST or IGST and the total fill in by themselves.
Print, sign and keep a copy. Print on A4 or save as PDF, sign it and keep the office copy with the next invoice number in your series.

Fields every GST tax invoice needs (Rule 46)

Field	Rule
Your name, address and GSTIN	Rule 46(a)
Invoice number: consecutive, up to 16 characters, unique for the financial year	Rule 46(b)
Date of issue	Rule 46(c)
Buyer's name, address and GSTIN if registered; for an unregistered buyer, name and address when the value is ₹50,000 or more	Rule 46(d)-(f)
HSN code of each item	Rule 46(g); digits per Notification 78/2020-CT
Description, quantity and unit	Rule 46(h)-(i)
Taxable value after discount	Rule 46(k)
GST rate and amount: CGST + SGST, or IGST for another state	Rule 46(l)-(m)
Place of supply for inter-state sales; reverse charge yes/no	Rule 46(n), (p)
Signature of you or your authorised person	Rule 46(q)

Composition dealers and shops selling only exempt goods issue a bill of supply instead (Rule 49): change the title and remove the tax columns. Full field-by-field notes: GST invoice format.

FAQ

Clothing bill format: questions

What should a clothing shop bill show?

Your name, address and GSTIN, bill number and date, then for each piece the description, HSN, size, colour, quantity, rate, discount, taxable value and GST rate, followed by CGST, SGST, total and a signature. Add your exchange policy at the bottom.

What GST rate goes on clothes in 2026?

5% for a piece with sale value up to ₹2,500 and 18% above ₹2,500, from 22 September 2025. The limit applies per piece on the value after discount. Some fabrics and made-ups have their own entries, so check the HSN for unusual items.

Is the ₹2,500 limit on MRP or on the price I sell at?

On the sale value. A piece with ₹3,000 MRP sold at ₹2,400 after discount falls in the 5% slab. Show the discount on the bill so the taxable value is clear.

How do I bill an exchange?

Treat it as a return and a new sale: a credit note for the returned piece and a new invoice for the new one, or adjust on the new bill and keep the original bill number as a reference. Our sales return guide covers the credit note.

Can I make a garment bill in Excel?

Yes. The Excel format here has size and colour columns and works out GST per line. Type the rate for each piece; the sheet does not choose 5% or 18% for you.

Software for this shop

RichPOS keeps size and colour variants with their own barcode tags, prints the variant on the bill, applies offers and lets you set the GST rate on each item, with exchanges that put the stock back. Billing software for clothing and garment shops →

Bill formats for other shops

Sources

Summary for shop owners, checked against these sources on 16 October 2026. Rules and rates change; confirm your case with the current text or your CA. Not tax or legal advice.

Tired of filling bills by hand?

RichPOS prints this kind of GST bill in seconds from saved items, on thermal 58/80 mm or A4 printers, and keeps your GST reports ready for your CA.

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