Mobile shop bill format (phone and accessories bill)

Quick answer

A mobile shop GST bill needs the Rule 46 fields: your GSTIN, a serial number, date, HSN, description, quantity, taxable value, GST rate and amount, and a signature. Phones (HSN 8517), chargers and earphones are at 18%. Most shops also write the phone's IMEI and the warranty on the line, because the brand asks for the bill at service.

Excel + Word + PDFFree · WhatsApp number to downloadGST rates from 22 Sep 2025

A phone and its accessories on one bill with a note on the phone line, then a repair job card

Preview: Mobile phone & accessories shop bill format

Fill online →

Free. Excel and Word ask for your name and WhatsApp number once; Print / Save as PDF and Fill online need nothing. The Excel file works out taxable value, CGST, SGST or IGST and the total as you type. Fill online opens the free GST invoice generator with these sample items.

SAMPLE: Your shop name

Address: Shop address, City, PIN

Phone: 98xxxxxxxx

GSTIN: 24AAAAA0000A1Z5

State: Gujarat (24)

TAX INVOICE

ORIGINAL FOR RECIPIENT

Invoice no.: INV/26-27/001
Date: 16-10-2026
Place of supply: Gujarat (24)
Reverse charge: No

Bill to

Customer name: Customer name

Address: Customer address

GSTIN (if registered): -

State: Gujarat (24)

#	Description	HSN	IMEI / serial (note)	Warranty	Qty	Unit	Rate (₹)	Disc. %	Taxable value (₹)	GST %	CGST (₹)	SGST (₹)	Amount (₹)
1	Smartphone 8 GB / 128 GB	8517	35xxxxxxxxxxxxx	1 yr (brand)	1	pcs	15,253.00	-	15,253.00	18%	1,372.77	1,372.77	17,998.54
2	Fast charger 33 W	8504		6 months	1	pcs	762.00	-	762.00	18%	68.58	68.58	899.16
3	Wireless earbuds	8518	SN: xxxxxx	1 yr (brand)	1	pcs	1,694.00	5%	1,609.30	18%	144.84	144.84	1,898.98
4	Back cover	3926		-	1	pcs	254.00	-	254.00	18%	22.86	22.86	299.72

Amount in wordsRupees Twenty One Thousand Ninety Six Only

Warranty is given by the brand as per its warranty card. Keep this bill for warranty claims.

Taxable value: 17,878.30
CGST: 1,609.05
SGST: 1,609.05
Round off: -0.40
Total: ₹21,096.00

Authorised signatory

Sample rows and rates for the layout (rates from 22 Sep 2025). Check the GST rate for your own HSN. Free format from richdaddy.in/bill-format/mobile-shop

What a mobile phone & accessories shop bill must show

Every tax invoice needs the Rule 46 fields in the table further down. On top of those, a mobile shop bill needs:

What to print	Why / source
HSN 8517 for phones, 8504 chargers, 8518 earphones	Rule 46(g); different HSN, same 18% rate
Buyer GSTIN for a business buyer	Rule 46(d); without it the buyer cannot claim input tax credit
IMEI or serial number as a note	Not a GST field. Brands ask for the bill with the IMEI for warranty service, so it belongs on the line
Warranty terms	Who gives the warranty and for how long; not a GST field

The shop columns in this format

IMEI / serial (note): A free-text column. Type the IMEI from the box; nothing checks or tracks it.
Warranty: For example 1 yr (brand) for the phone and 6 months for a charger.

GST rates on the sample items

Mobile phones, chargers, earphones and covers in the samples are at 18%. The September 2025 changes did not lower phones. Repairs are services; see the guide on GST for mobile repairs.

Common mistakes on mobile shop bills

Mixing a repair charge into a phone sale bill. Repair is a service with SAC, not HSN.
Skipping the IMEI, then the customer cannot show which phone the bill is for.
Missing the buyer GSTIN on a sale to a business, which blocks their input tax credit.

How to use this format

Download the format. Choose Excel (.xlsx) for automatic GST totals, Word (.docx) to edit the layout, or Print / Save as PDF to get the A4 sample as a PDF.
Put in your shop details. Replace the sample shop name, address and GSTIN.
Type over the sample items. Enter each item with its HSN, imei / serial (note), warranty, quantity, rate, discount and GST rate. In Excel the taxable value, CGST, SGST or IGST and the total fill in by themselves.
Print, sign and keep a copy. Print on A4 or save as PDF, sign it and keep the office copy with the next invoice number in your series.

Fields every GST tax invoice needs (Rule 46)

Field	Rule
Your name, address and GSTIN	Rule 46(a)
Invoice number: consecutive, up to 16 characters, unique for the financial year	Rule 46(b)
Date of issue	Rule 46(c)
Buyer's name, address and GSTIN if registered; for an unregistered buyer, name and address when the value is ₹50,000 or more	Rule 46(d)-(f)
HSN code of each item	Rule 46(g); digits per Notification 78/2020-CT
Description, quantity and unit	Rule 46(h)-(i)
Taxable value after discount	Rule 46(k)
GST rate and amount: CGST + SGST, or IGST for another state	Rule 46(l)-(m)
Place of supply for inter-state sales; reverse charge yes/no	Rule 46(n), (p)
Signature of you or your authorised person	Rule 46(q)

Composition dealers and shops selling only exempt goods issue a bill of supply instead (Rule 49): change the title and remove the tax columns. Full field-by-field notes: GST invoice format.

FAQ

Mobile shop bill format: questions

What should a mobile phone bill contain?

Your shop name, address and GSTIN, bill number and date, the buyer's details (GSTIN if a business), then the phone model with HSN 8517, IMEI note, quantity, rate, taxable value and 18% GST split, accessories on their own lines, the total and a signature.

Is it compulsory to print the IMEI on a mobile bill?

Rule 46 does not ask for it. It is still common practice because brands ask for the bill at warranty service and it shows which handset was sold. The format has a free-text column for it.

What is the GST on mobile phones?

18% on phones under HSN 8517, and 18% on chargers and earphones in the samples. Check the rate for any other accessory by its HSN.

Can I put a phone and a repair on the same bill?

Better not. A phone is goods with HSN; a repair is a service with SAC 9987. Keep them as separate bills or separate lines with the right code and rate.

Does the warranty need to be on the bill?

Not for GST. It saves arguments later, so the format has a warranty column and a footer line.

Software for this shop

RichPOS keeps phones and accessories in one stock list, takes split payments and lets you type the IMEI as a note on the bill line and on repair job cards. It does not track IMEI or serial numbers in stock. Billing software for mobile and electronics shops →

Bill formats for other shops

Sources

Summary for shop owners, checked against these sources on 16 October 2026. Rules and rates change; confirm your case with the current text or your CA. Not tax or legal advice.

Tired of filling bills by hand?

RichPOS prints this kind of GST bill in seconds from saved items, on thermal 58/80 mm or A4 printers, and keeps your GST reports ready for your CA.

Start free trial Ask on WhatsApp

Free 30-day trial, then ₹99/month for the first 3 months (₹199/month after that) or ₹2,000/year. See pricing