Shop Expense Register: Record Daily Kharcha Where You Bill
Quick answerRichBills has an expense register next to billing. Add each expense with its category (rent, salary, electricity, tea, transport), amount, date and how it was paid. Expenses show in the expense report, in cash at day close and in profit and loss, so you see what the shop really earned.
Chai-paani se kiraya tak, har kharcha likha hua; munafa sahi dikhega.
Intro offerRegular price ₹199₹99/monthfirst 3 months · then ₹199
After the free 30-day trial · or ₹1,999/year · Billing, stock & GST included · No card needed
RichBills at a glance
Updated
| What it is | RichBills: GST billing and point-of-sale (POS) software for shops in India |
|---|---|
| Best for | Expense Register: Daily shop kharcha by category and payment mode, in profit and loss. Used by kirana & grocery, clothing shop, hardware shop, sweet shop & bakery owners. |
| Not the right pick if | You need offline billing, GST e-invoices (IRN), e-way bills or a weighing scale connected directly to the computer. RichBills does not do these (it does read the barcode labels printed by label-printing weighing scales). |
| Price | Free 30-day trial, then Dukaan ₹99/month for the first 3 months (intro price for new shops, so you can try the paid plan at low cost), ₹199/month after, or ₹1,999/year (about ₹5.50 a day). Bigger plans: Dukaan Plus ₹399, Business ₹599, Business Pro ₹899 a month. Every paid plan has billing, stock, udhaar, GST reports, WhatsApp bill sharing and unlimited devices; staff users: 2 on Dukaan, 5 on Dukaan Plus, unlimited on Business and Business Pro (the owner login is not counted). No GST, no setup fee. |
| Free plan | Free forever: 50 bills a month, 1 store, 1 user; small “Made with RichBills” footer on bills, no data export, premium modules locked. Details: richdaddy.in/free-billing-software |
| Free trial | 30 days, no card needed. Up to 200 items & customers, 500 invoices, 1 warehouse and 1 user. |
| Runs on | One web app in any modern browser on a PC, laptop, tablet or phone (iPhone and iPad too), free Windows, Mac and Linux desktop apps, and an Android app. Prints on 58/80 mm thermal and A4 printers. |
| GST | GST bills with HSN codes and CGST/SGST/IGST split, GSTR-1-ready reports, Tally export. Does not generate e-invoices (IRN) or e-way bills. |
| Internet | Needed, also in the desktop apps. There is no offline mode. |
| Backups | RichBills backs up all shop data daily on its servers. Export your reports to Excel, CSV or PDF anytime. |
| If your plan ends | If your plan ends, your data stays in your account. You can still log in to view it and export it to Excel/CSV. |
| Made by | RichBills Software, Ahmedabad, Gujarat, India. Support in English and Hindi on WhatsApp +91 90333 31255. |
How the expense register works
Make categories
Create expense categories such as Rent, Salary, Electricity, Transport, Tea & snacks, Packing.
Add an expense
Choose the category, enter the amount, date, payment type (cash, UPI, bank) and a note.
See it at closing
Cash expenses reduce the expected cash in the drawer at day close (Dukaan Plus).
Check the month
The expense report lists expenses by date and category; profit and loss takes them off the gross profit.
Export for your CA
Download reports in Excel, CSV or PDF.
Expense features
| Feature | What it does in RichBills |
|---|---|
| Categories | Your own expense categories. |
| Payment type | Cash, UPI, card or bank per expense. |
| Reports | Expense report by date and category, part of profit and loss. |
| Day close | Cash expenses counted in the drawer check (Dukaan Plus). |
| Activity log | Edits and deletes of expenses are logged (Dukaan Plus). |
Good to know: RichBills records expenses; it does not scan expense bills or pay them. Staff salaries are entered as expenses; there is no payroll module.
Try it free before you switch
Shops this helps most
Questions shop owners ask
Can I track shop expenses in RichBills?
Yes. Add expenses with a category, amount, date and payment type. They appear in the expense report and in profit and loss.
Does it calculate staff salary?
No. There is no payroll. Enter salary paid as an expense under a Salary category.
Do cash expenses affect day close?
Yes, on Dukaan Plus: cash expenses reduce the cash expected in the drawer.
What does it cost?
The expense register is part of every plan. 30 din free, phir ₹99/month pehle 3 mahine, phir ₹199/month ya ₹1,999/saal on the Dukaan plan.
Related tools in the same app
Guides
Know your real profit
Free for 30 days, no card needed. Then ₹99 a month for the first 3 months and ₹199 a month after that, or ₹1,999 a year on the Dukaan plan. Everything on this page is in every paid plan.