Day Close Cash Counting and Staff Control for Your Shop
Quick answerRichPOS shows how much cash should be in the drawer at day end (opening cash plus cash sales, minus cash expenses and refunds) and records what was counted, with short or excess. A staff sales report shows each biller's bills and discounts, an activity log shows edits and deletes, and each role gets a maximum discount.
₹199/month or ₹2,000/year after the trial · All features included · No card needed
How day close and staff control work
Set roles and limits
Give each salesman a role with only the pages they need and a maximum discount %. A lowered price counts as discount too, so the limit can't be dodged.
Staff bill as usual
Every bill carries the name of the user who made it. Purchase cost is not shown on the POS page.
Close the day
At closing, Day Close shows expected cash line by line. The cashier counts the notes with the denomination helper and saves the closing.
Check short or excess
The owner sees each day's closing, who closed it and any short or excess highlighted. UPI and card totals are shown separately for reference.
Review staff and changes
Open Staff Sales for bills, sales, average bill, discount and returns per biller, and the Activity Log for edited or deleted bills, price changes and login attempts.
Owner control features
| Feature | What it does in RichPOS |
|---|---|
| Day close | Expected cash = opening + cash payments − cash expenses − cash refunds, each line with its source; one closing per store per day. |
| Denomination helper | Count ₹500, ₹200, ₹100 and other notes; the total fills itself. |
| Short / excess | Past closings with the difference highlighted; staff can close only today, owners can view any date. |
| Staff sales report | Per biller: bills, sales, average bill, total discount (bill, item, coupon, offers, points) and returns. CSV download. |
| Activity log | Who edited or deleted a bill, changed a price or a bulk price, and failed login attempts, with filters by date and user. |
| Discount limit per role | Max discount % per role; bills over the limit are refused. Owners are never limited. |
| Role permissions | Choose exactly which pages and actions each staff role can use. |
Good to know: The activity log and past closings are visible to the store owner / admin, not to salesman roles.
Questions shop owners ask
How does RichPOS calculate the cash that should be in the drawer?
Expected cash is the opening cash plus cash payments received, minus cash expenses and cash refunds on returns. Each line shows where it came from, and gift vouchers sold for cash are included. UPI and card payments are shown separately because they don't go into the drawer.
Can my cashier close the day without me?
Yes. Counter staff can close today's register. They cannot close or change past days. As the owner you can see every closing, who did it and whether cash was short or extra.
How do I know which salesman gives the most discount?
The Staff Sales report shows, for each biller and date range, the number of bills, sales, average bill value, total discount given and returns. You can open the bills behind each figure or download a CSV.
Can I stop staff from giving too much discount?
Yes. Set a maximum discount % on each role. If a bill's discount, including a lowered price, is above the limit, it is not saved. Automatic offers you created don't count against the limit.
Can I see if someone deleted or edited a bill?
Yes. The Activity Log records edits and deletes of bills, price changes, bulk price updates and failed logins, with the user and time. You can filter by date, user and action.
Can staff see my purchase price?
No. Purchase cost is not shown on the POS page, and you can hide other pages, such as reports, from staff roles.
Related tools in the same app
Guides
Know your shop's numbers even when you're away
Free for 30 days, no card needed. Then ₹199 a month or ₹2,000 a year with every feature on this page included.